WE’RE HIRING: DEPUTY COUNTY CLERK

OFFICE OF THE COUNTY CLERK
County of Maui

CLOSING DATE: JANUARY 23, 2023

WE’RE HIRING: DEPUTY COUNTY CLERK
The County of Maui is recruiting for the fulltime position of Deputy County
Clerk.

WHO WE ARE: Office of the County Clerk
Mission

The mission of the Office of the County Clerk is to:

1. Present information to the County Council, County departments, and the public through the agenda process.
2. Provide professional service to the public.
3. Ensure the integrity and accessibility of public records.
4. Ensure the integrity of the election process.
5. Support the mission, goals, and programs of the County Council.

Legislative Responsibilities

The Office of the County Clerk is one of two support agencies of the Maui County Council. The Clerk’s Office provides support and staffs the Maui County Council meetings. The Clerk’s Office receives and maintains certain public records and makes them available to the public, the legislative and executive branches of the County of Maui, and other government agencies.

Election Responsibilities

The Clerk’s Office is also responsible for the elections in the County of Maui. It assists the State Office of Elections in meeting all Federal, State, and County election requirements and in the implementation of programs to increase voter registration and participation.

Office Organization

The Clerk’s Office is primarily managed by the County Clerk, who is appointed by the Council and reports to the Council Chair. The Deputy County Clerk assists the County Clerk. The Clerk’s Office is staffed by civil-service employees.

POSITION DESCRIPTION AND APPLICATION INFORMATION

Duties:

The Deputy County Clerk assists the County Clerk, who executes the powers, duties, and functions established in Section 5-3 of Revised Charter of the County of Maui (1983), as amended:

Section 5-3. Powers, Duties and Functions.

The county clerk shall:

1. Be the clerk of the council.
2. Take charge of, safely keep and dispose of all books, papers and records which may properly be filed in the clerk’s office and keep in separate files all bills, ordinances, resolutions and rules and cumulative indices of the same or exact copies.
3. Have custody of the county seal, which must be used to authenticate all official papers and instruments requiring execution of certification by the county clerk in the exercise of the county clerk’s office.
4. Conduct all elections held within the county as provided by law.
5. Certify ordinances.
6. Subject to approval by the corporation counsel and a majority of the council, the clerk is authorized to rearrange, renumber, reletter, capitalize, punctuate, and divide provisions of this charter and to correct clerical errors
and omissions and insert captions in accordance with the meaning and intent of the provisions of this charter, from time to time, and may delete provisions that have become inoperative, including any transitional provisions that no longer have any legal effect or any provision ruled invalid by a court of competent jurisdiction. The clerk may substitute any current title of an official or department in lieu of the title originally appearing in the charter, in accordance with the changes of title or duties subsequently made by law.
7. The county clerk and deputy county clerk must not take an active part in political management or in political campaigns, including contributions to political campaigns for any federal, state, or county elective office.
8. Perform such other functions as may be prescribed by the council rules or law.

Mandatory qualifications:

1. Five years of experience in an administrative capacity, either in public service or private business, or a combination of both.
2. A bachelor’s degree from an accredited college or university in business administration, public administration, or other relevant discipline, or a combination of education and work experience substantially equivalent to
   such a bachelor’s degree.
3. Strong research, writing, and speaking skills.
4. Ability to use Microsoft Office word-processing and spreadsheet software and other computer applications.
5. Possession of a valid motor vehicle operator’s license.
6. Willingness to work more than 40 hours per week as may be required to meet the deadlines, demands, and needs of the Council and the public.
7. Interest in public service.
8. Impeccable personal and professional integrity.

Desirable qualifications:

1. A master’s degree in business administration, public administration, or relevant discipline or a law degree.
2. Experience in government, especially with a legislative body.
3. Expertise in parliamentary procedure.
4. Experience in assisting in the conduct of public elections.
5. Experience in records management and information technology.
6. Experience in personnel management.
7. Experience with audio-visual technology.
8. Familiarity with the County of Maui.

How to apply:

1. Download the application form: http://www.mauicounty.gov/DocumentCenter/View/11679
2. Submit your completed application, résumé, cover letter, and contact information for three professional references by email only to recruitment@mauicounty.us by 4:30 p.m. HST on January 23, 2023.
3. Please complete all sections of the application in addition to submitting your résumé, cover letter, and three professional references.
4. In your cover letter, please briefly describe how your education and experience correlate to the County Clerk job duties, mandatory qualifications, and desirable qualifications.

Salary:

Through June 30, 2023, the annual salary of the Deputy County Clerk is set by the Council by resolution. Effective July 1, 2023, the annual salary of the Deputy County Clerk will be set by the Salary Commission.

Nondiscrimination policy:

The Office of the County Clerk and the Maui County Council do not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, National Guard participation, or any other basis covered by State or Federal laws governing nondiscrimination.

More information:

If you have questions or need more information on these positions, please contact the Office of Council Services at recruitment@mauicounty.us, or Director of Council Services Traci Fujita at (808) 270-7838.
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