WE’RE HIRING: Director
The Office of Council Services is recruiting for a full-time Director.
Who We Are
The Office of Council Services provides administrative services to the Council Chair, the Councilmembers, and the council’s district offices.
In the county’s legislative process, the role of our office is to staff the county council’s committees and subcommittees, and provide objective assistance to individual councilmembers.
Appointment and Salary
The Director is appointed by the Council for the 2017 – 2019 term and does not have permanent status. The term began at noon on January 2, 2017 and expires on January 2, 2019. As with all Office of Council Services employees, the Director may, however, be reappointed by future Councils to additional terms.
Director of Council Services
- Responsible for the general oversight and all managerial responsibility for the Office of Council Services (a twenty-person office) including supervising staff; making staffing assignments; preparing and planning an annual departmental budget; creating, updating, and complying with office policies and procedures; ensuring Council committee meetings are appropriately staffed, well-run, and in compliance with Sunshine law; recruiting, training, and supervising staff and office managers; drafting reports, performing research, and legislative drafting including the review of documents and legislation prepared by other staff; serve as the main point of contact for the legislative and administrative branches of county government and to the public; and work closely with the Council Chair regarding Council business, priorities, audits, and services.
Specific Job Duties.
- Manage the Office of Council Services, primarily through assignments to the three departmental sections (Committee Secretaries, Research, and Support) in consultation with the section supervisors.
- Prepare the annual budget for the office and monitor ongoing compliance with the budget.
- Initiate and monitor long-term assignments with staff such as computer system enhancements and facilities maintenance.
- Review and approve correspondence and reports drafted by section supervisors and OCS staff pursuant to project assignments.
- Represent OCS at Council meetings and coordinate efforts with the Office of the County Clerk.
- Review, approve, and update standards and procedures for the office.
- Review and approve documents transmitted on behalf of OCS such as purchase orders, travel requests, time sheets, work requests, contract requests, and leave applications.
- Meet with individuals and groups in the office and other legislative branch managers and staff including Councilmembers and Executive Assistants; the County Clerk, Deputy Clerk, and staff; and the County Auditor and staff.
- Communicate with other County agencies and non-County entities, such as vendors and the public, on behalf of the office and, in consultation with, the Council Chair and office personnel as required.
- Assist section supervisors in managing and developing personnel and recruiting employees.
- Evaluate the performance of section supervisors.
- Perform research and drafting assignments, including being proficient at drafting legislation.
- Coordinate departmental responses to public requests for information, serve as primary contact for the Office of Information Practices, monitor compliance with State Sunshine Law, and certify and produce records in response to litigation.
- Have working knowledge of laws applicable to the legislative branch including the Hawaii Revised Statutes, Maui County Charter, the Maui County Code, State procurement and other laws, judicial decisions applicable to the counties, and administrative procedures.
- Have broad subject knowledge of areas within which the County Council legislates including land use, zoning, and planning; housing; budgeting and financial matters; water; environmental management; economic development; and parks and recreation.
- Undertake reading and training in local government, management, office technology, legal requirements, and other related areas.
- Regularly consult with the Council Chair on the status of activities of the office and relating these duties.
- Perform other related duties.
- Five years of experience in an administrative capacity, either in public service or private business, or a combination of both.
- As part, or in addition to the five years of administrative experience, three years of managerial and budgetary experience with an office equal in size or larger than the Office of Council Services.
- A bachelor’s degree from an accredited college or university in business administration, public administration, or relevant discipline. (Official transcripts may be requested.)
- A master’s degree in business administration, public administration, or a law degree is strongly preferred, but not required. (Official transcripts may be requested.)
- Strong research and writing skills, verbal communication, and experience.
- Government work experience, especially in a legislative branch, is strongly preferred, but not required.
- Knowledge of government procurement process and audit functions is preferred.
- Ability to use Microsoft Office word-processing and spreadsheet software and other computer applications.
- Possession of a valid motor vehicle operator’s license.
- Willingness to work more than forty hours per week as may be required to meet the deadlines, demands, and needs of the Council, its standing Committees, and the Office of Council Services.
How to apply:
- Download the application form: http://www.mauicounty.gov/DocumentCenter/View/11679
- Submit your completed application, resumé, and cover letter by email to email@example.com no later than 4:30 p.m on Friday, December 22, 2017.
- Please complete all sections of the application in addition to submitting your resumé.
- In your cover letter, briefly describe how your education or experience relates to the job duties and identify skills you possess that will make you successful. Include any specific salary requirements.
- We will review all applications as they are received.
Pursuant to Section 2.08.060(B), Maui County Code, the annual salary for the Director is set by the Council by resolution.
If you have questions or need more information on this position, please contact the Office of the County Clerk at firstname.lastname@example.org, or Deputy County Clerk Josiah K. Nishita at (808) 270-7748.
Nondiscrimination policy: The Office of Council Services and the Maui County Council do not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, National Guard participation or any other basis covered by State or Federal laws governing nondiscrimination.
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